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AI agents & assistantsCapability

AI Receptionist That Books Appointments and Reports Them to Google Ads

I design a receptionist workflow with approved booking rules, human handoff and conversion reporting tied to the agreed appointment outcome.

For
Appointment-based service teams
Checked

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The situation AI agents & assistants
An enquiry, a booked appointment and a paid visit are different outcomes.

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Describe my task

How I solve it

What I build

I design an assistant that follows an approved administrative script, checks availability and uses defined booking permissions. It hands uncertain or out-of-scope requests to a person. Measurement follows the agreed appointment state instead of treating every conversation as revenue.

The process

How it works

6 steps. Scope and a fixed price are agreed before the first one.

  1. Agree permitted questions, booking rules, disclosure and human handoff.

  2. Define the data boundary before connecting the calendar or advertising systems.

  3. Check availability and validate a booking against the calendar before confirming it.

  4. Test cancellations, duplicates, unavailable slots and escalation with synthetic requests.

  5. Separate booked, attended and paid states in the measurement contract.

  6. Use a supported reporting route and record rejected or repeated uploads.

Handover

What you get

  • A bounded appointment workflow and human escalation path.
  • Synthetic acceptance checks for booking and failure cases.
  • A measurement contract and import verification record.
  • A runbook for updates, permissions and exceptions.

Built with

  • An assistant channel
  • approved response content
  • calendar integration
  • booking-state records
  • human handoff and a supported conversion-import route
  • Voice input is optional and scoped separately

Proof

Done before, with dates and numbers

Capability Work I do; the proof below is from related projects.

Before → after

The intended change is from disconnected conversations and booking totals to a checked appointment workflow with explicit outcome states. The backing covers related measurement, uploads, assistant tooling and voice intake. I do not claim a delivered end-to-end AI receptionist or a measured business result.

  • Related measurement and assistant work

    appointment-to-payment measurement, conversion uploads, assistant tooling and voice intake support individual parts. They do not establish a delivered integrated AI receptionist.

What you can look at

I would prepare a synthetic walkthrough from enquiry to confirmed booking, then a separate eligible conversion record. It would include a refused slot and a handoff case. No real recordings, health details or advertising identifiers belong in the sample.

Capability, not a delivered receptionist case. Related conversion work includes scheduled imports; a direct Google Ads upload API is not claimed. For health providers, counsel determines data and privacy obligations before architecture.

Price and timeline

What it costs and how it runs

A Custom Engineering Project starts from USD 1,500. The quote fixes booking permissions, handoff, data boundaries and reporting scope. For a health provider, the compliance answer comes from counsel before implementation; only platform-permitted measurement is in scope.

QuoteFixed before work starts

Price
Custom Engineering Project from USD 1,500, scoped around booking permissions, handoff and the measurement contract. Discussing the task is free.
Timeline
Start with an agreed appointment flow and synthetic acceptance cases. Delivery date and integration boundaries fixed in writing.
First step
Describe the task. I reply within one working day, free, and tell you which option fits — or that you can fix it yourself.
Describe a task like this

A note from Daniilbefore you decide

When you don’t need this

If an ordinary booking form and a reminder system solve the problem, use them. If appointment rules are unclear or there is no human escalation owner, settle that process before adding an assistant.

— Daniil

Questions

What people ask about this

Does the assistant give health advice?

No. For a health provider, the proposed scope is an approved administrative flow. Medical questions and uncertain requests go to a person.

Is every booked appointment sent as a paid conversion?

No. Booked, attended and paid are separate states. I agree the reporting outcome and only report records eligible under that contract and the platform rules.

Will you use a direct Google Ads API?

The route is chosen during scoping. The related delivered work used scheduled imports; this page does not claim a delivered direct upload API.

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Daniil Maximkin

Hi, I’m Daniil.

I work with you from defining the problem to implementation and handover. You talk to the person who does the work. I work in English and Russian.

My story My work

Have a task like this?

Describe your task

The first answer is free, within one working day. Or write directly: next@taskfordaniel.com